ConTrak Systems: Art Show 

If your convention runs an art show, you are very aware of the amount of time that goes into organizing the information and sending it to various members of your convention committee.  Maintaining the art show's records during the convention--including the amount due to each artist--is even more difficult to do without dedicated staff.  ConTrak assists in art show management by maintaining records and handling art show purchases.  Everything an art show manager could need is accessible through our reports function, enabling a manager to know more in less time--crucial for attendee reconciliations or the at-convention mishap.

Before the Convention:

Artist Information:  You need to store information about your artists, their mail carrier, registration status, panel allotments, and fees.  ConTrak provides an easy way to keep up with your art show attendees and even create convention registrations for them. 

Registration Integration:  All badge information and current registrations are provided via the registration module.  If an attendee wishes to contribute to the art show, simply grab his or her registration data and quickly add the attendee as an artist!

Art Management:  Artists frequently ship artwork before the convention.  Once it arrives, what next?  ConTrak offers a quick an easy way to keep track of artwork and prints before and during conventions.  From the "Art" screen, you can quickly add, edit, view, and delete artwork from your convention.  And what of deletion or the wrong person editing a piece?  Not to worry; ConTrak's security and permissions system lets you rest easy knowing no one can modify your art show information without the proper credentials!

Necessary Reports:  An art list report and overall summary is available 24x7x365 anywhere you need it. 

During the Convention:

Art Show Sales:  A handy and fast sales interface allows you to check out a person's purchases at speeds never before experienced!  Simply enter the person's badge ID, the artwork's ID, edit the quantity (print shop only) and price fields if needed, and sign off that piece of art as sold! 

Receipts.  Now:  When selling art, make sure the "Paid/Add to receipt" box is checked and the sold art will be added to a receipt.  Once purchases have been entered, click the "Print Receipt" button and have the receipt print out right before your eyes!  You can even print receipts later from the reports menu.

Art Auction Support:  Once artwork is entered into the system, you can use the same sales interface to run your art auction!  Simply choose not to add the auction bid to a receipt.  When an attendee comes to pay for the item, access the "check out" screen, select the items for which the attendee wishes to pay, click the button to mark them off as paid, and a receipt will be generated instantly!  Receipt numbers are unique between registration, charity auction, and art show modules for accounting purposes.

Print Shop Commission:  If your print shop charges commission, you can set this item within the art show setup screen.

After the Convention:

Access Reports:  ConTrak has all you will need to close the art show quickly, efficiently, and accurately.  You can print out or view artist reconciliation sheets, an art list report complete with what was sold and what wasn't, a quick overall summary of the entire art show, and a means to look up attendee purchases both by badge ID and receipt number.

Convention Locking:  ConTrak Systems offers a way to lock a convention so no one can change data after the convention is over.  This means you can be certain no one will be able to modify information after you don't want it to.